Document Transcription Services In the Legal Field
Those who work in legal sectors certainly deal with many kinds of cases, as they work with all industries and specialities.
They may deal with cases in health, economic, finance, and many other sectors.
As a result, they also deal with essential documents, court recordings, and interviews with all individuals that may be involved with the case.
Here is why those who work in the legal industry will find it helpful to work with document transcription services.
This service cuts the time it takes to study long court recordings or recorded interviews.
Lawyers, for instance, should have spent most of their time studying substantial things related to the cases being handled, instead of transcribing the recorded files.
Of course, finding a transcription service must be done with care.
You need to make sure that the agency specializes in transcribing audio files and is supported by real human transcriptionists instead of machine transcription software.
Document Transcription Services for Legal Purposes
Legal transcription services are increasingly important now, as people are more aware of their rights and duties in front of the law.
Therefore, the kinds of recorded files also vary widely.
The Legal document transcription services may work with recorded files in the form of tapes, videos, or digital files that contain the following things:
- Testimonies;
- Interrogations;
- Legal briefs;
- Court hearings;
- Depositions;
- Recorded client letters;
- Expert statements;
- Interviews, and many more.
Transcribing audio files for legal purposes may be of a greater challenge for the transcriptionists.
Why? They deal with documents or recorded files, which may contain things related to one’s life. Any mistake with the transcription may lead to wrong case handlings.
Inaccurate transcription may result in ambiguous meaning that confuses the lawyers or those who handle the case.
Therefore, a legal transcription service cannot depend upon machine transcription software.
Instead, you need to make sure that you work with human transcription services, which are supported by experienced transcriptionists, who specialize in a specific industry.
As such, legal transcription service is not hiring generalist transcriptionists.
Document Transcription Services: Process by Specialist
Working with an agency that specializes in document transcription services offers you a number of advantages, including:
1. Required speciality.
As mentioned above, legal transcription service is supported by transcriptionists who have certain specialities. For instance, a transcriptionist who specializes in health transcription only deals with health-related audio files. The same instance applies for those who work in economics and finance, and so on. This way, the transcriptionists know the industry very well and know legal jargon being used in the industry. Accordingly, the transcription process is much quicker.
2. Better security.
Agencies that specialize in legal documents know well that they deal with sensitive and confidential information. Anytime the information is leaked, the effects will be fatal. Therefore, they usually have more protective measures in keeping the files and information contained in the recordings. To protect the information, the agencies make sure that the files and information are kept secure from security risks and breaches.
3. Outsourcing service.
To ensure the security of confidential information, the legal firms may include the transcriptionists in the team. In some cases, the process of file travel from the legal firm to the transcriptionists may leave the file open for hacking. Therefore, the legal firms may ask for outsourcing service, in which the transcriptionists work in-house. However, not all document transcription services offer this.
Document Transcription Services: How it Works
Actually, the way the legal transcription services work is similar to those that specialize in other industries. It is straightforward. The process in generally broke down into the following steps:
1. Receiving the document. This process may include physical reception (in the case of in-house service) or file transfer.
2. Reviewing the recorded files. This aims at identifying the need for teamwork.
3. Transcribing the document. In this step, the team works to listen and transfer the audio files into written documents.
4. Reviewing the transcription, which includes proofreading to ensure accuracy and grammatical integrity. This may involve additional team members who specialize in the proofreading process.
The final step is sending the transcription to the clients. These steps minimize the risks of complaints and further issues resulting from inaccurate transcription.
Therefore, if you deal with legal documents, make sure to work with document transcription services with the required specialities.